Yemen – A Base Administrative Manager in Hodeidah

Key infomation

Job title

Yemen – A Base Administrative Manager in Hodeidah

Place (town/region)

Hodeidah

Employee status

Employee

Type of contract

Fixed Term Contract

Expected start date

As soon as possible

Duration of mission

6 months

Position summary

Context

Context in the country

The armed conflict has spread rapidly throughout much of Yemen since mid-March 2015, with devastating consequences for civilians. More than three years of violence has led one of the world’s poorest countries into chaos. The disruption of the commercial and humanitarian imports as well as of the market system, the displacement of populations, the loss of livelihoods and incomes, the damage on the private and public infrastructure and the general destabilization of the public system have contributed to the widespread of food insecurity, malnutrition and to a serious lack of access to health. Today, according to the Yemen Humanitarian Needs Overview (HNO, 2019), it is estimated that approximately 24.1 million people in Yemen, about 80% of the population, are in need of humanitarian support, including 14.3 million in acute need, while 19.7 million people in Yemen require assistance to ensure adequate access to healthcare.

PUI has been working in Yemen since 2007, by providing an integrated approach mainly focused on health and nutrition, coupled with food security and WASH activities, in order to combine an emergency response with a longer term community based approach.

PUI’s strategy/position in the country

At the time of writing, PUI operates in Al Mansuryah, As Sukhnah and Al Mighlaf Districts in Hodeidah Governorate and in Al Jabin District in Raymah Governorate in the North; moreover, in 2019 a base has been established in the South, in Al Mokha District, located in Taizz Governorate.

Responsabilities

The Base Administrative Manager is responsible to manage the Administrative Department at Hodeidah Base under the direct supervision of the Field Coordinator and with the technical support of the Admin/Finance Coordinator. He/she is responsible for the proper functioning of the administrative services of the base, in compliance with the procedures of PUI and donors.

Main activities

Human Resources: S/he supervises all the activities related to human resources management. S/he is responsible for the enforcement of internal staff regulation and HR guidelines at base level, while respecting the legal framework of the country of operation in this regard.

HR Administrative Management: S/he is responsible for the administrative management of national teams at base level in close collaboration with the Admin/Finance Coordinator (recruitment, hiring, remuneration, follow-up, evaluations, training, dismissals…).

Administrative and financial support: S/he oversees administrative and financial questions at the base, and ensures compliance with relevant procedures, with substantive support from the mission’s Admin/Finance Coordinator.

Budget Follow Up: S/he contributes to the financial follow up of the mission, in coordination with other departments

Required profile

Training

Bachelor/Master in Admin / Finance / Accounting or related fields.

Professional
experience

1 year of experience in HR and Finance management in the field with a Humanitarian INGO

Nowledge
and skills

Knowledge and skills

Team management

Administrative and managerial skills

Good analytical and writing skills. Good management capacities and team leadership spirit

Personal Characteristics (fitting into the team, suitability for the job and assignment)

Independence, ability to take initiatives, sense of responsibilities

Good resistance to stress

Pragmatism, objectivity and an ability to take a step back and analyze

Ability to provide/structure instructions clearly and concisely both orally and in writing

A high sense of discretion and integrity when dealing with sensitive HR information

High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly

Professional attitude and the ability to build successful working relationships with contacts outside of the projects. Demonstrate an integrated approach and attitude through normal work activities and a thorough understanding of community-based protection issues in the country of operation

Self-motivated, flexible and adaptable to the needs of the team and organization

Strong commitment to support/develop capacity of national staff and developing second layer of leadership

Team player: proven management ability and inter-personal skills

Excellent communication skills

Problem solving and leadership skills

Ability to work independently while taking initiatives and showing a sense of responsibility

Sense of diplomacy and negotiation

Analytical skills

Organization, rigor and ability to prioritize and meet deadlines

Ability to manage people remotely

Ability to work in volatile and secluded contexts

Languages

English

Proposed terms

Compensation

Fixed-Term Contract: 6 months

Starting Date: As soon as possible

Monthly Gross Income: from 1 815 up to 2 145 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Benefits

Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…

Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation

Housing in collective accommodation

Daily living Expenses « Per diem»

Holidays

Break Policy : 5 working days every 2 months + break allowance

Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months

Download the full job description in pdf

Person in charge of this offer

In charge

Romain Gautier, s Officer for Expatriates


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