Ukraine – Grants/MEAL Manager in Kiev
Ukraine – Grants/MEAL Manager in Kiev
Type of contract
Fixed Term Contract
Expected start date
Duration of mission
Since April 2014, Eastern Ukraine has been experiencing significant armed conflict; the Ukrainian Army is being forced to ward off pro-Russian separatist groups. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by separatists, who have declared the independence of two new states, still unrecognized by the international community: « Donetsk People’s Republic » and « Lugansk People’s Republic. » Despite the signing of a ceasefire agreement between the Ukrainian authorities and the separatists, fighting has persisted, causing a considerable number of casualties.
Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty.
For nearly six years, the conflict has threatened the lives, physical and psychological well-being of millions of civilians. Collateral damage to critical infrastructure and systems, including hospitals, roads, schools and water infrastructure, has affected services and is now compounded by a socio-economic downturn aggravated by the COVID-19 pandemic.
According to the Humanitarian Needs Overview 2021, 3,4 million people are in need of humanitarian assistance in Eastern Ukraine.
PUI’s strategy/position in the country
PUI priority is to improve or restore equitable access to quality health services as well as to water, sanitation and hygiene for the most vulnerable population living in cities located along the contact line in the Donetsk Oblast. PUI focus of provision of humanitarian aid to vulnerable population within the conflict-affected area employing complex approach strategy based on technical, medical and non-medical expertise
Under the overall supervision and direct line management of the Head of Mission, the Grants/MEAL Manager serves as facilitator for grants management and MEAL processes for PUI Ukraine mission.
S/he is an active key for the development of concept papers, proposals, donors´ reports, communication materials and other documents relevant to the programs and ensure that the MEAL strategy of the mission is implemented.
In constant liaison with the operational and support teams, s/he supports the gathering and compilation of all necessary information on ongoing projects and mission developments, in order to report on PUI’s activities internally and externally, with utmost attention to timeliness and quality. Following PUI’s MEAL Framework s/he will contribute to harmonization of MEAL tools and processes on the mission and will look over the quality and relevance of internal monitoring and evaluation activities, recommendations and analysis produced by his/her department (studies, maps…).
Also, the Grants/MEAL Manager will help the Mission Coordination Team in their daily tasks, depending on emergencies and priorities established.
- Ensures the qualitative and timely production of internal and external reporting;
- Ensures the qualitative production of project proposal and amendment packages, in close collaboration with program teams.
- Contributes to the Communication strategy of the mission.
- Provide a methodological support to all program teams on technical questions linked to MEAL and cross-cutting issues such as: design of the Project Monitoring Tools and indicators table, MEAL plan, quantitative and qualitative data collection, measure of indicators, complaint response mechanism, do no harm analysis etc.
- Contribute to institutional knowledge building and improvement of MEAL methods and techniques.
- Strengthen the information system within the mission
- Supervise the MEAL department and technically support program teams in data collection, processing and analysis
Note: The responsibility for some assessments, monitoring and evaluation of program activities will remain the primary responsibility of the program teams. The Grants/MEAL manager, will however ensure the proper tools are developed, made available to the field teams and used properly.
ENSURE THE QUALITATIVE AND TIMELY PRODUCTION OF INTERNAL AND EXTERNAL REPORTING
ENSURES THE QUALITATIVE PRODUCTION OF PROJECT PROPOSAL AND AMENDMENT PACKAGES, IN CLOSE COLLABORATION WITH PROGRAM TEAMS
SUPPORT THE COMMUNICATION STRATEGY OF THE MISSION
TRAINING AND TECHNICAL SUPPORT ON MEAL
MONITORING AND EVALUATION OF PUI PROGRAMS
LESSONS LEARNT AND INSTITUTIONAL KNOWLEDGE BUILDING (IKB)
HR MANAGEMENT/CAPACITY DEVELOPMENT
Bachelor’s or Master degree in a field related to Project Management, international development and/or social sciences
At least 2 years previous NGO experience
Previous working experience abroad
At least 1 year managing MEAL teams
Experience writing high quality proposals for major donors and knowledge of major main institutional donors’ rules and regulations (e.g., ECHO, BPRM, EC, DFID, CDC, AFD, UNICEF and the UNHCR.
Experience of writing, reviewing and editing narrative and financial reports and excellent attention to detail.
Capacity for analysing and synthetizing comprehensive information & technical data
Excellent knowledge of Excel, data bases, kobo and other data software.
Demonstrated ability to transfer knowledge to diverse audiences through training and mentoring
Good written communication skills
Knowledge of project management
Excellent writing/editing skills in English
Ability to work independently, take the initiative and take responsibility in a proactive approach
Self-motivated, flexible and adaptable to the needs of the team and organization
Strong commitment in humanitarian principles
Resilience to stress
Diplomacy and open-mindedness
Good analytical skills
Organisation and ability to manage priorities and varied workload
Ability to guarantee effective and timely outputs
Problem solving and leadership skills
Ability to work and manage professionally and maturely
Ability to integrate into the local environment, taking account of its political, economic and historical characteristics
Employed with a Fixed-Term Contract
Monthly gross income: from 1815 to 2145 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…
Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
Housingin collective accommodation
Daily living Expenses (« Per diem »)
Break Policy : 5 working days at 3 and 9 months + break allowance (for missions longer than 5 months)
Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months
Person in charge of this offer
Leslie Bordelais, Human Resources Officer for Expatriates