Ukraine – An Administrative and Financial Coordinator

Key infomation

Job title

Ukraine – An Administrative and Financial Coordinator

Country

Ukraine

Place (town/region)

Kiev and Kostantynovka

Employee status

Employee

Type of contract

Fixed Term Contract

Expected start date

As soon as possible

Duration of mission

12 months

Position summary

Context

Since April 2014, Eastern Ukraine has been experiencing significant armed conflict; the Ukrainian Army is being forced to ward off pro-Russian separatist groups. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by separatists, who have declared the independence of two new states, still unrecognized by the international community: “Donetsk People’s Republic” and “Lugansk People’s Republic.” Despite the signing of a ceasefire agreement between the Ukrainian authorities and the separatists, fighting has persisted, causing a considerable number of casualties. In Summer 2016 intense, indiscriminate shelling continues in densely populated areas in different locations along the frontline in eastern Ukraine. As a result of the escalation of armed hostilities, bus stops and public transport, marketplaces, schools and kindergartens, hospitals and residential areas continue to be indiscriminately shelled in clear breach of international humanitarian law. The conflict has had an extremely negative impact on the 5 million population living in the region and has caused the displacement of 1.4 million people mostly concentrated in the areas closer to the conflict zone.

Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty. Since the beginning of the conflict, population faces shortage in food, health services, basic household items and shelter, and suffer of psychological distress.

Responsabilities

The Administrative and Financial Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records.

Main activities

Financial, budgetary and accounting management: He/She is responsible for all aspects related to finance, including budgetary and accounting elements, as well as the mission cash flow.

Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of PUI, and for the monitoring of risks linked to HR matters.

Administrative and legal management: He/She supervises administrative records and guarantees that the status and modus operandi of the mission are compliant with the country legislation.

Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, legal and human resources aspects of the mission.

Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains

Required profile

Training

Financial/accounting management

Human Resources Management

Professional
experience

At least 1 year on a similar position.

Nowledge
and skills

Organizational and coordination skills.

Languages

English is compulsory, French, Ukrainian and Russian are assets.

Other

Excel is required.

Proposed terms

Compensation

Fixed-Term Contract: 12 months

Starting date: August 2019

Monthly Gross Income: from 2 200 to 2 530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Benefits

Cost Covered: Round-trip transportation to and from home / mission, visas, vaccines…

Insurance: including medical coverage and complementary healthcare, 24/24 assistance and repatriation

Housing: in collective accommodation

Daily Living Expenses (« Per diem »)

Holidays

Break Policy: 5 working days at 3 and 9 months + break allowance

Paid Leaves Policy: 5 weeks of paid leaves per year + return ticket every 6 months

Download the full job description in pdf

Person in charge of this offer

In charge

Aude-Cécile Leroy, Human Resources Officer for expatriates


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