Yemen – A Deputy Head of Mission for Programs in Sanaa

Key infomation

Job title

Yemen – A Deputy Head of Mission for Programs in Sanaa

Country

Yemen

Place (town/region)

Sanaa

Employee status

Employee

Type of contract

Fixed Term Contract

Expected start date

15/12/2020

Duration of mission

12 months

Position summary

Context

The armed conflict has spread rapidly throughout much of Yemen since mid-March 2015, with devastating consequences for civilians. More than three years of violence has led one of the world’s poorest countries into chaos. The disruption of the commercial and humanitarian imports as well as of the market system, the displacement of populations, the loss of livelihoods and incomes, the damage on the private and public infrastructure and the general destabilization of the public system have contributed to the widespread of food insecurity, malnutrition and to a serious lack of access to health. Today, according to the latest Yemen Humanitarian Needs Overview (HNO, 2019), it is estimated that approximately 24.1 million people in Yemen, about 80% of the population, are in need of humanitarian support, including 14.3 million in acute need, while 19.7 million people in Yemen require assistance to ensure adequate access to healthcare.

PUI’s history in the country and intervention strategy

PU-AMI has been working in Yemen since 2007, through an integrated approach mainly focused on health and nutrition, coupled with food security and WASH activities, in order to combine an emergency response with a longer-term community-based approach. In 2020, PU-AMI introduced the combination of nutrition with MHPSS, currently piloted in a small number of Health Facilities.

PU-AMI currently supports several Health Facilities in Al Mansuryah, As Sukhnah, Al Mighlaf and Al Qanawis districts in Hodeidah Governorate and in Al Jabin, Mazhar and Bilad Al Ta’am Districts in Raymah Governorate in the North of Yemen; In 2019 an operational base was established in the South of Yemen, in Al Mokha District, located in Taizz Governorate where PU-AMI supports four health facilities.

HEALTH

In terms of health, PU-AMI supports the Ministry of Health in providing Primary Health Care services in different Health Facilities (HFs), both in Hodeidah, Raymah and Taizz Governorates, among which: Integrated Management of Childhood Illnesses (IMCI) and vaccination, reproductive health (Antenatal Care, Postnatal Care, family planning, institutional deliveries, mother and baby corners), medical curative consultations for all patients, and health education/promotion at community level by Community Health Volunteers (CHVs).

NUTRITION

In terms of nutrition, PU-AMI ensures the following: screening by CHVs at community level and by nurses at HF level in order to manage both cases of Moderate Acute Malnourished (MAM) Children Under 5 (CU5) and Pregnant and Lactating Women (PLW) as well as Severe Acute Malnourished (SAM) CU5; Infant and Young Child Feeding (IYCF) promotion by midwives at HF level and by CHVs at community level. Cases of SAM CU5 with complications are referred to Stabilization Centers (SC) either supported by PU-AMI or by any other organization/institution. The children can therefore benefit from in-patient treatment, including the provision of 3 meals a day for their caretakers.

FOOD SECURITY

PU-AMI distributes Food Baskets to HHs with at least one SAM case enrolled in Outpatient Therapeutic Program (OTP) in order to improve their household’s nutritional status, but also monitor the cases after they are discharged and thus prevent any relapse.

WASH

PU-AMI currently works at health facility level, conducting urgent rehabilitation and/or improvement works, notably regarding water supply and sanitation systems while ensuring that Infection Prevention and Control measures are mainstreamed at all levels including waste adequate management. PU-AMI also supports health facilities in water quality testing. In parallel, PU-AMI implements some hygiene promotion activities, through for instance the delivery of hygiene kits and the conduction of hygiene awareness sessions.

PUI also ensures coordination with other key stakeholders, through effective participation to clusters and sub-clusters (health, nutrition; food security and livelihoods; WASH) and by working closely with relevant government departments and local authorities.

Responsabilities

Under the supervision of the Head of Mission, the Deputy HoM for Programs will lead the Program Department (Technical Coordinators, Monitoring and Evaluation Teams, Grants & Reporting Officer) in order to coordinate the tactical and strategic programming aspects of the mission for ensuring the implementation of high quality Programs and helping in strengthening the PUI Yemen Mission development. S/He will operate these duties in line with the global PUI’ Strategic framework and the agreed Country Strategy for Yemen.

The  DHoM  is  responsible  for  cross-cutting  programmatic  information  management,  sound  design  of assessments, monitoring  and  evaluation,  and  ensuring  that  information collected is  reflected  upon,  used  to  improve  ongoing projects, and incorporated into high quality grant proposals and reports. He/She must ensure that policies, systems and staff are continuously and accurately working in coordinated manner in order to ensure that a coherent and comprehensive program  is  designed  and  implemented,  lessons  are  learnt  and  experiences  shared  across  the  various sectors and program teams.

He/She ensures that  the programs’ objectives fixed with the stakeholders’s are reached by the program team  with high standards  and quality. He/She supports the HoM in representation activities linked to programs and provide interim coverage in his/her absence. He/She reports to  the HoM and liaise at HQ level with the Program Officer.

He/She gives a support to the Program teams as well as the MEAL (Monitroing, Evaluation, Accountability and Learning) department based in Hodeida and Mokha.

Main activities

PARTICIPATING IN DEFINING AND ENSURING PROGRAMmeS ARE ESTABLISHED, MONITORED UNTIL THEY ARE COMPLETED

Programs

  • He/She is the main programatic link between the mission and the headquarters
  • He/She ensures that programmes are properly carried out and monitored, and reported to HoM. (reaching objectives, monitoring of workplan and indicators, budgetary monitoring, contractual reporting etc)
  • He/She alerts HoM in cases where delays in carrying out programmes have been identified and suggests adjustments (in terms of activities, operation area, budget, schedule etc).

Grants proposals and reports

  • She/He supervises the production of high quality and timely donor reports prepared by the Grants Officer
  • He/She centralizes and puts in the required format all the information necessary and available for the writing of grant proposals, which he/she submits to HQ for review and to donors when needed, respecting the internal agreed schedules and contractual due dates. She/he especially ensures the consistency/relevancy  of all information and figures provided, the wording, the phrasing, the architecture of the logical framework and the rational link between results-indicators-sources of verification.
  • In close collaboration with the Field Coordinators, she/he supervises the production of all the required annexes to be sent with the reports to the donors.

MEAL

  • He/She defines  and supervise, in  close  collaboration with the  Field  Coordinators and M&E manager,   the implementation of  impact  surveys, needs analysis, lessons  learned process at the end of each round/activity/component of the projects.
  • He/She ensures that human, financial and logistical resources are meeting needs, especially within the framework of new project suggestions.
  • He/She ensures that activities respect PUI’s procedures and formats and are in compliance with the PUI’s operation policy.
  • He/She supervises the finalisation of quality and monthly PMT and coordinating their analysis

He/She  may  be  asked  upon  request  to  provide  reports  on  other  matters  related  to  improving  the mission’s quality

PARTICIPATING IN THE DEFINITION OF AND THE REVISION OF OPERATIONAL STRATEGY

  • He/She monitors changing humanitarian needs in the country, area of intervention which he/she is responsible for and suggests new operations to HoM by ensuring that these subscribe properly to the PUI’s mandate and strategy in the mission’s country.
  • In hand with the HoM, He/She participates in preparing a mission Strategy by encouraging reflection workshops, in which he/she will make recommendations/suggestions to the coordination team.
  • He/She ensures that the programmes’ strategies respect the values of the association.

SUPERVISING AND MANAGING LOCAL AND INTERNATIONAL TEAMS IN HIS/HER OPERATION AREA

  • He/She is supporting (Functional links) the Field Coordinators and indirectly the Programme Managers or Activity Managers (Nutrition, Health, Food security and Livelihoods) in Hodeida, Raymah and Mokha. This includes ensuring that the program teams have individual and team workplans, monitoring of progress of planned works, technical and management guidance, performance monitoring, feedback and other necessary support to achieve individual and team objectives.
  • He/She identifies need with Field Coordinators for new positions, develops and validate job descriptions for the program team if needed.
  • He/She may be involved in the recruiting of the members of the program team, and he/she can be consulted for a decision to end the contract of a member of the program team.
  • He/She supervises the continued training of the local and an international member of his/her team (organizational, methodological and potentially technical support), participates in the identification of training needs and recommends training action internally or externally with the Country representative.

PARTICIPATING IN THE MANAGEMENT OF SECURITY AND SAFETY OF GOODS AND PEOPLE IN THE PROGRAMme AREA

  • He/She helps the HoM ensurings security/ safety information concerning the area is properly collected, analyzed and that alerts or useful information are communicated in an appropriate way when needed.
  • He/She makes sure that PUI security and safety rules are established in the programme area. He/she also alerts the coordination team if gaps are observed in order that corrective action should be taken.
  • He/She makes sure that the security policy/rules are reviewed based on changed context in the areas the teams are working in.
  • He/She ensures that PUI takes active part in security coordination with other organisations in the programme areas, as requested by HoM.

ENSURING THE REPRESENTATION OF PUI

  • In collaboration with the HoM, S/he represents the association locally amongst donors, NGOs, International Organizations and local authorities and reports representation action to the Program Officer in his/her periodical report, or ad-hoc when necessary
  • S/he participates in important coordination meetings and is an active attendee of these meetings.
  • S/he may be called to travel within the region to meet PUI’s partners.
  • She/he ensures the replacement of the Head of Mission in case of absence.
  • He/she is in regular contact with the HQ Program Officer regarding implementation and monitoring of projects, current and new grant proposals, and reports.
  • He/She supports the HoM upon request to draft ToRs, JDs, internal evaluation proposals or any other document according to the need of the Mission for the HQ validation

INTERNAL/EXTERNAL COMPLIANCE, REPORTING AND DOCUMENTATION

  • Ensure all narrative and financial reports related to the programs are submitted in a timely and compliant manner.
  • Ensure dissemination of information with a particular focus on publications of major findings.
  • Supervises the proper maintenance of all files, records and documents relating to PUI program activities
  • Collaborates with the Field Coordinators in order to ensure the quality of projects proposals/reports against internal and donors standards of operations.
  • Ensures appropriate program technical implementation framework/advisory support is available to field teams, and in line with organizational priorities.
  • Collaborate with the Field Coordinators in order to ensure the quality of projects proposals/reports against internal and donors standards of operations.

Required profile

Training

Master or equivalent in Social Science, Political Science, Program Management, International Development or related field.

Professional
experience

3 years as a manager of humanitarian/and or development projects (among which at least 2 years in coordination role)

Successful experience in expatriate team management and the management of multisectorial programs

Knowledge of public health, nutrition, food distribution programmes and integrated approach

Project management, coordination

Nowledge
and skills

Excellent english writing and speaking skills

Knowledge of project management

Team management

Detailed knowledge of donors (WFP, UNICEF, OFDA, ECHO, CDC, UN agencies, etc)

Pack Office

Languages

English

Arabic

Special
conditions

Mobility: Position currently based in Sana’a, Yemen. Frequent travels to Hodeida, Raymah and Taiz are expected.

Regular trips to Jordan possible

Other

Leadership skills and an ability to make decisions

Coordination skills

Analysis (discernment, pragmatism) and synthesis abilities

Adaptability to changing conditions and flexibility

Organization, rigor and respect of due dates

Great ability to listen and to negotiate

Good people person and good communication skills

Ability to remain calm and level-headed in all circumstances

General ability to resist stress and in unstable circumstances particularly

Maturity

Team work and ability to work with others effectively, also remotely

Proposed terms

Compensation

Employed with a Fixed-Term Contract, 9 -12 months

Monthly gross Income: from 2 420 up to 2 750 Euros depending on the experience in International Solidarity + 50€ per semester seniority with PUI.

Daily living expenses: “Per diem”

Benefits

Cost covered: Round-trip transportation to and from home / mission (travel expenses include visas, vaccines…)

Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation.

Holidays

Break policy: 5 working days every 2 months + break allowance

Paid leave policy: 5 weeks of paid leaves per year + return ticket every 6 months

Workplace conditions

Housing in collective accommodation

Download the full job description in pdf

Person in charge of this offer

In charge

Agathe Pajot, Human Resources Officer


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