Ukraine – A Health Project Manager in Kostiantinovka

Key infomation

Job title

Ukraine – A Health Project Manager in Kostiantinovka

Country

Ukraine

Place (town/region)

Kostiantinovka

Employee status

Employee

Type of contract

Fixed Term Contract

Expected start date

As soon as possible

Duration of mission

6 months

Position summary

Context

Since April 2014, Eastern Ukraine has been experiencing significant armed conflict. A part of the Donetsk and Lugansk Oblasts (regions) are now controlled by De facto authorities claiming the independence of two new states: “Donetsk People’s Republic” and “Lugansk People’s Republic.” Despite the signing of a ceasefire agreement between the Ukrainian authorities and de facto authorities, fighting has persisted, causing a considerable number of casualties. In Summer 2016 intense, indiscriminate shelling continues in densely populated areas in different locations along the frontline in eastern Ukraine. As a result of the escalation of armed hostilities, bus stops and public transport, marketplaces, schools and kindergartens, hospitals and residential areas continue to be indiscriminately shelled in clear breach of international humanitarian law. The conflict has had an extremely negative impact on the 5 million population living in the region and has caused the displacement of 1.4 million people mostly concentrated in the areas closer to the conflict zone.

Humanitarian access to certain areas remains very limited, particularly in zones where armed hostilities are taking place, and hampering the delivery of humanitarian assistance to the most vulnerable people who are in need of humanitarian aid due to the combined impact of conflict, displacement and extreme poverty. Since the beginning of the conflict, population faces shortage in food, health services, basic household items and shelter, and suffer of psychological distress.

Responsabilities

The Project Manager, under the direct supervision of the Field Coordinator, is responsible to implement and supervise all activities related to Exit and Entry Check Points (EECP) and Health programs in the government-controlled areas of Eastern Ukraine according to the work plan and manage all human and financial resources available to run out the project effectively.

Main activities

Project implementation

Plan the implementation of activities.

Supervise and monitor the implementation of activities by his/her team.

Ensure that the project implementation complies with proposals, contracts, technical requirements, regulations and standards of quality. This includes donor and PUI rules, as well as guidelines provided by the coordination team.

Ensure the project reporting is done in compliance with PUI and donor requirements.

Write the first version of required internal and external reports and proposals.

Ensure the implementation of the program is done in accordance with the calendar and the budget of the project.

Team supervision / team management

Supervise and coordinate the work of the team on a daily basis.

Ensure the team benefits from the means, conditions and atmosphere necessary to achieve their objectives. Identify needs and address them with the rest of the organization through the proper channels.

Propose the adequate team structure, and implement it with the validation of Field Coordinator. This includes designing proper communication flows, share of roles and responsibilities, plans of actions, team chart, etc – and their updates when necessary.

Ensure the ECHO project team management is realized in compliance with PUI regulations, especially HR and administrative.

Logistics, Finances, Administration

Monitor and manage the budget lines whom he/she is responsible for. This includes procedures such as the FFU update, cash and payment forecast, etc.

Ensure all PUI HR procedures are correctly implemented within the team.

Conduct the HR procedures he/she is directly responsible for, such as appraisals or sanctions.

Ensure the operational relevance of the administrative processes linked to the program implementation (for example: technical input for partner contracts and MoU).

Ensure the log/admin/fin needs of the projects are properly adressed. This requires in particular:

The supervision of logistics needs of EECPs’ activities.

Proper coordination, under the supervision of Field Cooordinator, with the log/admin/procurement departments (based in Konstantinovka/Kiev).

Prepare purchase request with support of Officers to launch procurement process according to work plan.

Internal coordination

Report continuously to Field Coordinator on the achievement of his/her objectives, the implementation of the program and the needs identified on the field which would need external referral.

Report to Health Coordinator on the required technical aspects.

Communicate the needs and requests of his/her team to the other departments, using the proper communication channels, and ensure his/her team does the same with proper anticipation and level of formalization.

Security

Responsible for the adherence to the security policy on the activity sites, in PUI subbases and during the movements of his/her team.

Report on the security situation to Field Coordinator and to Log/Security Assistant.

Ensure PUI security regulations are implemented by the program team, and that the proper validations are obtained.

Contribute to PUI’s security analysis by his/her input upon request.

Representation / external coordination

Take part in technical meetings, working groups and clusters and provide appropriate feedbacks under request.

Establish and maintain good relations with local participants and communities (populations) in the operational fields.

Represent PUI when asked and/or delegated to do so.

Strategic development

Monitor and analyse at his/her level the evolution of humanitarian needs, operational, security or legal constraints, presence and operations conducted by partners, and the general relationship of PUI with authorities and partners.

Contribute to the work of strategic design led at Coordination level.

Contribute to the design of future projects.

Contribute to the technical assessment of humanitarian needs in the scope of his/her technical area

Required profile

Training

Health background (Medical doctor/ Public health/ paramedics/ nursing)

Training in Project Management or other related field

Professional
experience

At least 2 years on a similar position.

Nowledge
and skills

Strong management skills

Knowledge of international health standards and procedures

Knowledge of Project Management

Solid programmatic, financial, and organizational planning skills are highly desirable.

Languages

English is mandatory, Ukrainian and/or Russian highly appreciated.

Proposed terms

Compensation

Fixed-Term Contract: 6 months

Starting date: July 2019

Monthly Gross Income: from 1 815 to 2 145 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI

Benefits

Cost Covered: Round-trip transportation to and from home / mission, visas, vaccines…

Insurance: including medical coverage and complementary healthcare, 24/24 assistance and repatriation

Housing: in collective accommodation

Daily Living Expenses (« Per diem »)

Holidays

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Download the full job description in pdf

Person in charge of this offer

In charge

Aude-Cécile Leory, Human Resources Officer for expatriates


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