Armenia – Support Coordinator in Yerevan
Armenia – Support Coordinator in Yerevan
Type of contract
Fixed Term Contract
Expected start date
As soon as possible
Duration of mission
On 27 September 2020, heavy fighting broke out along the border in and around the disputed territory of Nagorno-Karabakh —the most serious escalation since 2016. Civilian casualties have been reported on both sides, while many houses and public infrastructures in the conflict zone, such as schools, roads and communication networks, were also damaged. According to official statements, around 90.000 people – equivalent to two-thirds of the Nagorno-Karabakh population – have been displaced as a direct result of the conflict. Nearly 90% of the spontaneous arrivals were women and children, and the majority of them fled to the capital Yerevan as well as to the cities of Goris and Sisian. Following heavy clashes, the President of Azerbaijan, the Prime Minister of Armenia, and the President of Russia signed a 9-point statement on cessation of hostilities on 9 November 2020.
The massive influx of spontaneous arrivals is adding pressure on already limited resources in cities and localities where they seek safety. Moreover, the pandemic of COVID-19 and the post-conflict situation affect the capacity of the hosting communities to provide sustained support. While the health care system is stretched, MHPSS needs increased significantly.
PUI’s strategy / position in the country
Première Urgence Internationale is an NGO resulting from the merger of Aide Médicale Internationale (AMI) and Première Urgence (PU) in 2011. Following the conflict escalation in Nagorno-Karabakh at the end of September 2020, PUI decided in October to organize a first exploratory mission in order to meet state authorities and humanitarian actors in Armenia, and thus evaluate the support that the organization would bring to this response. In light of the fast evolution of the context and the ceasefire signed between Armenia and Azerbaijan, PUI decided to organize a second needs-assessment in December, in particular in MHPSS. Indeed, the conflict’s escalation is part of long-term tensions that had already impacted the mental health of Armenians, but the war has definitely exacerbated pre-existing MHPSS needs. Considering the results of these two assessments, PUI wants to contribute to the reduction of the suffering of host communities, spontaneous arrivals and returnees affected by the conflict in Armenia through a MHPSS approach at first. Thus, PUI recently submitted a proposal to an institutional donor. The funding of this project should be confirmed soon.
For 2021, the major objective of PUI is to bring about strong sectoral improvements in MHPSS in Armenia and look into new PUI sectors to include in our mission strategy over 2021. In this context PUI is looking for a strong and experienced head of mission.
The Support Coordinator actively oversees and supports the administration, HR and logistics of the PUI mission in Armenia.
She/he is accountable for the sound financial, accounting and budgetary management in compliance with donors’ regulations. She/he ensures the supervision of the logistics aspects of the mission as well as the management of human resources, administrative and legal records. Considering it is an opening mission, it is expected that the Support Co will have a major role to play regarding support (registration of the NGOs, purchases, choice of guest/office, national recruitment, pay scale etc.).
Tasks and Responsibilities
- Finance/Budget/Accountancy: He/she ensures the implementation of accounting and financial tools for the mission. She/he ensures the close financial management of the mission, she/he will be able to manage, follow-up and provide specific information on the financial situation, including budgetary elements, accounting elements and mission cash flow position. She/he actively participates in drafting the budgets on new proposals and the financial reporting of projects. She/he is responsible for the monthly accountancy and annual closure.
- Human Resources: He/she ensures the implementation of HR tools on the mission (Salary grid, Draft of contracts, HR data base, Internal regulation…). She/he is responsible for the administrative management of the local and international teams, for the definition/updates of procedures and HR management tools in accordance with labor regulations and PUI’s HR policies. She/he monitors risks linked to HR matters with the help PUI’s legal counsellor and by participating in monthly HR meetings.
- Administrative/Legal Management: She/he supervises administrative matters in link with Armenian administrations and governmental bodies. She/he ensures the legal status and functioning of the mission are compliant with Armenian’s law.
- Logistics: She/he ensures compliance with PUI and donors’ logistics procedures. She/he validates the procurement plans for each project and according to PUI”s internal procedures. She/he ensures the sound management of assets and more globally supervises the office functioning.
- Coordination: She/he participates in the coordination of the mission. She/he supports the Head of Mission and headquarters in decision making by providing all information on the mission financial, administrative, legal, HR and logistics aspects.
ENSURING SOUND FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT
MANAGING THE MISSION LOCAL AND EXPAT HUMAN RESOURCES
ENSURING THE ADMINISTRATIVE AND LEGAL MANAGEMENT OF THE MISSION
ENSURING THE SOUND APPLICATION OF THE LOGISTICS PROCEDURES
Human resources management
Logistics procedures understanding
Minimum 1 year experience in a Finance Coordination position for an INGO
Experience in human resources management
Experience in grants and audit management
Experience in dealing with local authorities and various partners
Good knowledge of institutional donor procedures (ECHO, UN agencies, CdC, USAID, etc.)
Advance Excel compulsory
Employed with a Fixed-Term Contract
Monthly Gross Income: from 2 200 up to 2530 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…
Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
Housing in collective accommodation
Daily living Expenses (« Per diem ») of 600 Euros
Break policy: 5 working days at 3 and 9 months.
Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months
Person in charge of this offer
Romain Gautier, Recruitment & Career Manager